INSIGHT Conference 2025: Inspiring the health and care researchers of tomorrow
Travel Claim Guidelines
- These guidelines apply for the purpose of travel claims for pre-registration students travelling to the INSIGHT for Yorkshire and Humber Conference 2025 on the 27th March 2025 at Cloth Hall Court, Leeds – Cloth Hall Court – University of Leeds Conferences and Events
- Travel claims will be processed via the University of Leeds UKTS form.
- The maximum claim amount for travel and parking expenses is £25 per person.
- We encourage all attendees to use public transport wherever possible. The venue is less than 5 minutes’ walk from Leeds Train Station. The bus station is around 15 minutes walk away but there are local buses serving the city centre. More information is provided on the venue website.
- Claims can only be made for standard class travel. First class claims are not permitted.
- Claims for taxi travel journeys are not permitted. If you require door-to-door transport, please contact the team before the conference to discuss your requirements.
- You will need to provide an electronic copy of any receipts such as bus, train or parking tickets. You can provide a screen shot of an electronic ticket, or photo of a paper ticket.
- Please be aware that the barriers at Leeds train station may retain your ticket as you go through the barrier.
- The venue does not have any parking available on site.
- If you are using a personal vehicle to travel to the conference, you must hold a valid driving licence, have business use cover over your motor insurance and ensure there are no medical reasons why you should not drive.
- You can claim £0.45 per mile for the first 10,000 miles in any tax year. The rate changes to £0.25 per mile over 10,000 miles in any tax year.
- A passenger rate of 5p per mile will be reimbursed to the driver via expenses when carrying fellow students for the same purpose. Passengers cannot submit an additional claim form.
- In accordance with HMRC regulations, a record must be retained by the driver of the cumulative mileage claimed in any tax year.
- The University has no liability for private vehicles used for University business purposes.
- Attendees must complete a travel claim form and email a copy to [email protected] along with copies of receipts (such as bus or train tickets) in either pdf or jpeg form.
- The claim form can be found here. Fields highlighted on the form in yellow are mandatory and should be completed. Fields highlighted in pink should be completed depending on the method of transport used. Bus tickets and parking claims should be included in ‘other travel expenses’
- Claims must be submitted electronically to [email protected] by 5.00pm on the 10th April 2025. Any claims received after this time will not be processed.
- Please email Linda [email protected] at if you have any questions or require any additional support.